Exhibitors how to handle the procedures and visas to go abroad
First, for business passports, visas and other procedures abroad
1. After receiving the "Exhibitor Agreement" and the full amount of the booth fee, our company will submit the "Reply to the Examination and Approval of Exhibitors" to the exhibition examination and approval units according to the name of the unit and the number of exhibitors provided by your company.
2, my company received the "review of the exhibitors approval", immediately to the higher authorities reporting "mission statement" and "overseas mission document."
3, my company received "notice of mission abroad" and "mission approval document." Immediately after the "review of the exhibitors approved" copy of the "Notice of departure" and "copy of the mission document," a copy of other materials to your organization.
4, After receiving the materials such as Notice of Travel Abroad, your unit will go to the local government and relevant departments to handle the Confirmation of Expatriate Missions, Examine and Approve the Certificate of Expatriate Affairs and passport formalities.
5. After your organization finishes the above procedures, you will send the original documents of Confirmation of Going Abroad Mission, the original documents of Going Abroad Approval, passport, photos and visa required materials to our company for visa application within the designated time. My company on behalf of fill. If you need to handle visas for Europe, the United States and other countries, you must entrust the designated area of the embassy or consulate to the country (region) to entrust the local government foreign affairs office (the visa form is self-filling by your organization) to process the visa. Some countries must sign visa counters with their designated diplomatic or consular posts (such as the United States), and the foreign offices of our company or local government should notify the signing time.
6, exhibitors who have passports must confirm the passport is valid, usually more than six months after the end of the trip is still valid passport can be sent. Please confirm the consistency of the materials provided (such as the date and the number of days on the invitation letter, the number of calendar days and the date of the ticket order, which must match the number of days approved by the approval document).
7, after the visa is checked out, please confirm that the effective date of the visa must be consistent with the actual itinerary, the number of days checked out may not be less than the number of days actually stayed outside.
Second, apply for private passports, visas and other procedures abroad
1, by the exhibitors themselves to the local Public Security Bureau Exit-Entry Administration apply for a private passport. If you already have a passport, please confirm that your passport is valid for more than six months after the end of your itinerary.
2, after receiving the information of exhibitors, booth fee and staffing fee in your company, the company will request an official letter of invitation from the organizer of the exhibition.
3, exhibitors received the invitation, they can send their own sign. Some countries need to make an appointment for visas in advance, such as the United States and Germany. Some countries do not need such as the United Kingdom. Face sign appointment by the company for my phone. When you apply for a visa, you usually need to provide the applicant's passport number, name, ID number, and date of birth. However, it is important to note that in some countries it is very difficult to make phone calls during peak periods of visa. The United States, Germany and other countries at the end of each year and July and August as the peak of the visa, the applicant may sign the appointment face to make an appointment call 30 days, so the need to provide relevant information in advance booking.
4. Visas applicants should interview the visa officer at the designated embassy or consulate (as required by the embassies and consulates in each country). Many embassies and consulates in China are usually located in Beijing, Shanghai and Guangzhou. Some countries do not accept my appointment, such as Japan, the applicant must be the material sent to the designated visa agencies unified handling.
5, some agencies provide the applicant free interview service. If you apply for a German visa in Beijing, if you have obtained a Schengen visa and have used the visa at least twice in five years, you can submit your application through the CITIC Industrial Commercial Bank branch or the German Chamber of Commerce and Industry Beijing Representative Office.
6, to pay the visa fee: Some countries require the applicant to sign the day in the form of cash to pay, and some countries need to pay in advance to the designated collection bank to pay (such as the United States need to advance to the CITIC Industrial Bank).
7, the visa required materials: fill in and paste the photos of the visa form, passport, the organizer of the original letter of invitation issued by the exhibitor booth, booth fee invoices, the applicant's unit issued by the economic security letter (proof of employment ), The applicant's business card, ID card, account this, marriage certificate, employment certificate, the applicant's business license copy, credit certificate, went to the country (region) to engage in business activities of the documents, the applicant has been to other The original copy of the national visa page, the original proof of the property owned by the applicant (such as the purchase of an applicant, a car purchase invoice, a real estate license with an applicant's signature, travel book, bank deposit receipt, international credit card printed by a bank, etc.). For details, please refer to the notification of each exhibition and be provided by the project leader to the exhibitors.
8. Confirm the consistency of the visa materials (such as the date and the number of days on the invitation, the schedule and the date in the ticket order, the letter of affidavit, name card, copy of the business license and the unit on the visa form Name must be exactly the same).
9, to obtain a visa, please confirm the effective date of the visa, the deadline must be consistent with the actual itinerary, the number of days signed out shall not be less than the actual number of days to stay outside.